Executive Assistant

Available Locations: Austin Texas

About the Role

Cloudflare is looking for a bright, proactive, and detail-oriented Executive Assistant to support two leaders in our Security organization, the Head of Cloudforce One and VP Product Delivery and Security . We are looking for a dynamic and dedicated candidate who is comfortable with multi-tasking and prioritization in a fast-speed environment with close attention to detail, accuracy, and timeliness.

In this role, you will work on complex issues requiring an in-depth evaluation of variable factors. You will determine methods on new assignments, coordinate the efforts of others, and network extensively with key contacts across the business.

Responsibilities

• Strategic Calendar Optimization: Strategically plan the long-term calendar with minimal direction, aligning it seamlessly with executive and business priorities. Act as a trusted sounding board to optimize the executives' schedules and time.
• Travel & Logistics Ownership: Own all trip-related matters from end to end, serving as the central point person for all domestic and international travel logistics.
• Communication & Inbox Management: Manage the executives' communications - prioritizing incoming requests, handling sensitive information with strict confidentiality, identifying urgent matters, and drafting responses with oversight. Serve as a trusted communicator with a strong knowledge of business priorities and their impact on the managers and the broader team.
• Project Management & Deliverables: Independently manage small-to-medium projects and determine administrative methods for new initiatives with little direction. Create executive-level materials, including presentations and spreadsheets, with minimal guidance.
• Core Administrative Support: Prepare and manage expense reports, coordinate internal/external meeting needs, and assist with event planning as needed.
• Community Leadership & Mentorship: Serve as a recognized leader within the admin community. Take an active role in interviewing, training, and formally mentoring other administrative staff, while helping to coordinate team-wide efforts.

Requirements

• 5+ years of experience as an Executive Assistant, preferably in a high-growth environment.
• Analytical Scope & Judgment: Proven experience tackling complex issues that require an in-depth evaluation of variable factors, with the ability to determine methods on new assignments independently.
• Communication Excellence: Outstanding written and verbal communication skills; trusted to interact with key contacts and senior leadership across the organization.
• Autonomy & Proactiveness: Exceptional ability to manage your own time, hit the ground running, and take absolute charge of the position with minimal direction.
• Technical & Material Creation: Proficient in building professional presentations, managing spreadsheets, and drafting high-level correspondence.
• Mindset: A "no task is too small" attitude paired with the high-level strategic thinking needed to optimize an executive's day-to-day operations.

Bonus Points

• AI Experience: Familiarity with using AI tools to streamline administrative tasks and increase efficiency.
• Google Workspace: Strong proficiency with Google Workspace (Gmail, Calendar, Docs, and Sheets).
• Navan Experience: Prior experience using Navan for booking travel and managing expenses.