Deployment Coordination Analyst

Deployment Coordination Analyst

The Deployment Coordination Analyst is the organizational subject matter expert responsible for ensuring end-to-end deployer readiness across all mission-critical personnel. You will own the comprehensive predeployment lifecycle, from credentialing and medical clearance to training coordination and logistical support, ensuring seamless compliance with DoD standards, contract requirements, and international travel regulations. This role demands exceptional organizational skills, strategic process improvement thinking, and the ability to build trusted relationships across internal teams, government agencies, and external partners.

Key Responsibilities

Deployment Requirements & Compliance Management

• Company-Wide Coordination: Serve as the primary SME for all deployment requirements including credentialing, authorizations, security clearances, contract stipulations, regulatory standards, and international travel policies
• External Stakeholder Management: Build and maintain relationships with government agencies, military organizations, and external contractors to align administrative strategies and ensure deployment readiness
• New Hire Integration: Coordinate deployment readiness briefings for new hires, ensuring they understand requirements and processes before first deployment
• Compliance Oversight: Ensure all deployers meet federal, DoD, contract, and international travel requirements with meticulous attention to detail

Predeployment Readiness Program

• Program Development: Develop and manage comprehensive predeployment readiness program ensuring training, clearances, documentation, and medical readiness are consistently met across the organization
• Medical Readiness Coordination: Manage medical readiness program, coordinating with vendors, scheduling appointments, and ensuring all deployers have necessary medical documentation and clearances
• Training & Documentation Oversight: Oversee critical predeployment processes including required training completion, personnel data collection, and administrative data integration
• Tracking Systems: Design, build, and maintain robust tracking systems and databases for deployer status, medical records, training completion, and credential validity

Deployer Support & Relationship Management

• Operational Support: Track, manage, and proactively support deployer needs throughout the deployment lifecycle, building trust to understand and meet requirements
• Cross-Functional Coordination: Serve as primary liaison between Mission Operations, Technical Operations, and Deployment Operations teams to ensure seamless deployer lifecycle management
• Stakeholder Relationships: Build and maintain trusted relationships with deployers, ensuring their needs are consistently and empathetically met throughout deployment lifecycle
• Sensitive Information Handling: Manage highly sensitive and confidential information (medical records, clearances, incident reports) with utmost discretion and integrity

Strategic Projects & Process Improvement

• Travel Program Enhancement: Lead creation and implementation of robust travel program consolidating travel scheduling, compliance measures, and expense management into unified system
• Technology Integration: Facilitate data platform usage through workshops and direct support; drive ongoing integrations for scheduling, dashboard visibility, and training programs
• Incident Management: Develop and enforce company-wide incident response strategy ensuring prompt stakeholder notification and efficient resolution of deployment-related issues
• Process Optimization: Continuously identify opportunities to streamline predeployment processes, reduce administrative burden, and improve deployer experience

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Required Qualifications

• 3+ years of direct, hands-on experience with military or government deployment processes, systems, and compliance requirements
• Exceptional organizational skills with meticulous attention to detail and ability to manage multiple high-priority, complex projects simultaneously
• Proven ability to develop and implement workflow tools, tracking systems, and reporting structures to enhance operational efficiency
• Strong interpersonal skills with demonstrated ability to build trust and maintain relationships across diverse stakeholder groups
• Experience managing sensitive and confidential information (medical records, security clearances, incident reports) with discretion and integrity
• Proficiency with database management, spreadsheet tools, and process documentation
• Strong communication skills; able to clearly convey requirements and compliance expectations to technical and non-technical audiences
• Self-motivated with ability to work independently and take ownership of complex, organization-wide programs
• Eligibility to obtain and maintain a U.S. Secret security clearance
• Ability to meet health and medical requirements in advance of deployments in accordance with DFARS 252.225-7040, DoDI 3020.41, and/or any additional requirements outlined by region or supporting force, as applicable

Preferred Qualifications

• Bachelor's degree in Business Administration, Operations Management, or related field
• Experience with deployment coordination systems and DoD deployment administration
• Familiarity with data integration platforms or similar enterprise tools
• Prior experience in defense contracting or government program support roles
• Knowledge of international travel regulations, visa requirements, and customs processes
• Experience coordinating with government agencies (DoD, State Department) and external contractors
• Project management certification (PMP, CAPM) or equivalent experience