Administrative Business Partner II

pinterest•📍 Singapore, SG

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Job Description

About Pinterest:

Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product.

Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work. Creating a career you love? It’s Possible.

At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we’re looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we’ll explore your foundational skills and how you collaborate with AI.

Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here.

We are looking for an Administrative Assistant to join the Pinterest Global Business Organization. In this role, you will partner closely with the VP of APAC, serving as a critical resource to support and drive efficiency across this dynamic region.

What you'll do:

Calendar management for one executive: Updating meeting cadences to reflect business priorities, aligning with executives on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
Support executive in preparation of team meetings, including preparation of meeting content, capture action items and circulate meeting notes
Support executive in preparation for events, including researching event location, logistics management, and preparing event content
Coordinate team morale activities
Support in coordinating with business facing XFN partners such as HR, Recruiting and Finance
Manage reconciliation of expenses for the executive supported Assist with travel coordinationPrepare swag orders for the executive organization including submitting and processing purchase ordersManage executive’s employee recognition budget Provide in person support for offsite events, all-hands meetings, or specific working sessions
Act as on-the-ground local support & logistics management in collaboration with Workplace/IT teams

What we're looking for:

5+ years experience, ideally supporting a Director or above
Proficient in MS Office Suite; familiarity with gSuite, Slack, Workday, or Expensify is advantageous but not required;
Intermediate familiarity of AI tools/services such as ChatGPT, Claude, Gemini, Manus, Perplexity or similar with some exposure to agentic automation
Excellent writing, communication skills and interpersonal skills
Strong organizational skills to execute multitasking in a fast-paced deadline oriented environment
Ability to take initiative and ownership over sometimes ambiguous tasks
Hands on experience handling tight deadlines, last-minute changes and ability to pivot quicklyProblem-solving skills and high attention to detail
Team player Handle confidential information with integrity
Fluency in English is required; Fluency in Mandarin is strongly preferred for business purpose
Bachelor's degree in Marketing, Business or equivalent work experience

Relocation Statement:

This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.

In-Office Requirement Statement:

We recognize that the ideal environment for work is situational and may differ across departments. What this looks like day-to-day can vary based on the needs of each organization or role.
As such, this role will need to be in the office or in front of our customers for in-person collaboration, typically 3-4 days per week, and therefore needs to be in a commutable distance to our Singapore City based office.

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Our Commitment to Inclusion:

Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require a medical or religious accommodation during the job application process, please complete this form for support.

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